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Download the current SCNC Operating Procedures as a PDF file.
OPERATING PROCEDURES
PREAMBLE
Any conflict between these Operating Procedures and the Studio City Neighborhood Council Bylaws, the Studio City Neighborhood Council Bylaws will govern.
RULES
Article One
Robert Rules of Order
Roberts Rules of Order, latest edition, are adopted for meetings of the Studio City Neighborhood Council (the Board), committees, subcommittees and any other meeting held to conduct the business of the Studio City Neighborhood Council (SCNC).
THE BOARD
Article Two
Board Agenda
A. President will place items on the Agenda with a brief description of the item and
any action if required.
1. Any SCNC Stakeholder may request items to be placed on the
Agenda in accordance with the time limits set below.
2. If an item is not placed on the Agenda for two (2) consecutive
meetings, a motion will be put before the Board to place the
item on the agenda or treated as a committee report/motion.
B. Cut off times for placing items on Agenda
1. President must be notified in writing by e-mail or otherwise one week
(7days) prior to the SCNC meeting giving a brief description of the item
to be placed on the agenda.
2. President to send Agenda to Secretary as soon as possible for
posting but no later than 4 days prior to SCNC regularly
scheduled meeting.
C. The President has the discretion to refer the requested agenda item to the
appropriate committee. Thereafter the committee shall request that the President
Agendize the referred item within 45 days.
D. If any request involves expenditures of funds it must be referred to the budget
committee who forwards the request to the appropriate committee.
Article Three
Posting Notice of Meeting and Agenda
A. The Secretary is responsible for executing, or delegating the following tasks.
1. Publish Notice of SCNC Board Meetings as follows:
a. Daily News Notice (run every Monday):
1. Send two weeks in advance
2. Time, date, location, phone number
3. Fax to: (818) 713-0058 or E-mail dnmetro@dailynews.com
2. Post the Agenda in accordance with the Brown Act, SCNC Bylaws
and the public posting log filed with the application for certification.
SCNC Bylaws Article X, C
3. Notify City Council, Districts 2, 4, & 5 and the mayor's office of all Board
meetings including the Agendas.
Article Four
Conduct of Meetings
1. Call to order
2. Role call for quorum
a. Excused absences will be announced at this time: non-excused absences will be recorded
3. Approval of minutes
4. President's comments.
5. Public comment on non-agendized items
a. Public comment is limited to three (3) minutes per Speaker unless otherwise waived in advance by the presiding chair or by request of a Board Member. (Speaker cards are mandatory)
6. Public comment period closed.
7. Board response, if any.
8. Invited speakers.
a. The time limit is to be controlled by the President.
b. Public or Board response to be controlled by the President.
9. Noticed Agenda Items.
a. Public comment is limited to three (3) minutes per Speaker unless otherwise waived in advance by the presiding chair or by request of a Board Member. (Speaker cards are mandatory)
b. Public comment period closed.
c. Board discussion.
d. Board action.
10. Comments by the Board on matters within the Board's jurisdiction or discretion.
11. Adjournment.
Time of Meeting
Time of meeting will be limited to 7:00pm to 9:30pm if possible.
Article Five
Post meeting activities
A. Within three business days of the Board Meeting the Secretary shall forward draft minutes by e-mail to all Board members and in accordance with paragraph C.1.a. below.
B. Upon approval of the minutes by the Board at the next Board meeting the
secretary or designee shall:
1. Post the minutes on the SCNC website.
C. Corresponding Secretary/Alternate Secretary
1. The Corresponding/Alternate Secretary shall send the Board approved
minutes in writing in order to inform the interested parties of the City of
Los Angeles of the SCNC's approved actions on issues that had come
before the SCNC and perform other duties assigned by the Board.
a. Interested parties are:
1. City Councilmember - CD 2
2. City Councilmember - CD 4
3. City Councilmember - CD 5
4. The Mayor of the City of Los Angeles.
5. As the Board may direct to other City Department Heads and others.
Article Six
Restrictions on Voting by Board Members.
A. The President will vote as the last Board member on all issues, if President's
vote results in a tie, the President's vote will not be counted.
B. The Youth Board Member shall have all the rights and privileges of a
Board member except the right to vote on any motion brought before the Board.
COMMITTEES
Article Seven
Appointment of committees
A. Committees shall operate in accordance with the SCNC Bylaws "Committees:
The Board shall create a system to appoint Stakeholders to committees,
subcommittees, and/or ad hoc committees, as the need arises.
All committees established or disbanded shall be noted in the minutes by the Secretary."
SCNC Bylaws Article IX, H
B. Upon request of the President or of any other member of the Board, and
consistent with the SCNC Bylaws and these procedures,
Committees shall be formed,suspended, disbanded or any other disposition
that may be taken.Each committee should consist of at least one (1) Board member.
C. President will appoint the Chair of each committee immediately after each
election or thereafter as they are formed. The Board may remove any committee
member including the Chair.
D. The Chair of a committee shall appoint members to the committee to create an effective team.
E. The Board may appoint stakeholders including Board members to Standing and Ad Hoc committees.
F. All Standing and Ad Hoc committees shall have a mission statement as specified by the Board i.e. a state purpose of its function and an objective.
G. The President of the Board is an ex officio member of all committees without voting rights.
H. TYPES OF COMMITTEES
a. Standing
b. Ad Hoc
c. Advisory
1. Of these, Standing and Ad Hoc are established by action of the Board, Advisory Committees may be appointed by any Board Members.
STANDING COMMITTEES
A standing committee continues in existence until disbanded by the Board.
It is subject to the provisions of the Brown Act which includes posting notice of its meetings, agenda items and possible motions being made. Motions that involve procedural matters do not necessarily require posting. e.g. a motion to refer the matter to the Board without a position being taken on the matter before the committee. . Standing Committees may be comprised of Board members and stakeholders. Where a Standing Committee has a majority of Board Members on the committee, any action of the committee shall be submitted, considered and voted on by the Board at a noticed Board Meeting. Unless the Board has stated otherwise, no action of the committee will be considered an action of the Board.
AD HOC COMMITTEES
An Ad Hoc Committee once formed is automatically disbanded by the Board upon:
a) Completion of the task assigned to it and reported to the Board.
b) By a date certain.
Ad Hoc Committees are not subject to the Brown Act unless:
a) A majority of the Board are members of the Committee, or
b) The committee has a non-board stakeholder member
Where an Ad Hoc Committee has a majority of Board Members on the committee, any
action of the committee shall be submitted, considered and voted on by the Board at a noticed Board Meeting. Unless the Board has stated otherwise, no action of the committee will be considered an action of the Board.
ADVISORY COMMITTEES
An Advisory Committee may be appointed by any Board Member to advise and assist the Board Member on a specific issue or subject.
An Advisory Committee may not have a Board member as a member of the committee.
It is the responsibility of the appointing Board member to report to the Board or any committee having jurisdiction any and all information and/or advisement that the Advisory Committee relates to the appointing Board member.
Advisory Committees shall have no decision making power.
Advisory Committees do not have to comply with the Brown Act.
Article Eight
Rebuttal
Committee Agenda
The agenda format in Article Four above shall be adopted by the committee chair subject to adjustments made at the chair's discretion. Exercise of the chair's discretion in adjusting the format of the agenda shall be subject to any motion made by a committee member.
Article Nine
Posting Agenda
Notice of Standing Committee and Ad Hoc Committee Meetings where required in
accordance with Article Seven I,c,d Shall be posted in accordance with the requirements set forth herein for posting Board Meetings. (Article Three)
Article Ten
Conduct of Meetings
A. Committees shall undertake the review and investigation of facts necessary to perform and fulfill the function for which they were formed and appointed.
1. Other than as stated above, Committees shall take no action other than as authorized by the Board.
2. Committees shall report findings and/or recommendations to the Board. Any recommendation from a committee will be considered and treated as a motion made before the Board.
Article Eleven
Post Meeting Activities
A. Notwithstanding the provision of Article Two, A. 2. any SCNC committee report will be placed on the Board's Agenda for the next Board meeting as requested by the committee Chair.
B. SCNC committee reports will be placed on the Board's Agenda in accordance with the time limits set below.
1. The committee chair shall notify the President in writing, within 48 hours after the committee meeting of any item that the Committee chair requests to place on the Board's Agenda for the next scheduled Board meeting.
COMMUNICATIONS
Article Twelve
Communications to the Public and Media
The President will be the spokesperson to speak on behalf of the Studio City
Neighborhood Council and is authorized to speak on behalf of the Board but not until the issue has been heard before, discussed by, and voted on by the Board. All Board members may speak for themselves but must indicate that he or she does not speak on behalf of the Board. The President may designate another person to speak on behalf of the Board. The definition of "speak" as used herein, in addition to common usage, shall mean writing, publishing or the transmission of any information by any means whatsoever to any person or entity. .
SPECIAL MEETINGS
Article Thirteen
Special Meetings
Special or emergency meetings can only be called upon approval of a majority of the Officers of the Board, namely, the President, Vice President, Secretary, Corresponding Secretary and Treasurer.
POST ELECTION ORIENTATION
Article Fourteen
Post Election Orientation
A. A Special Board meeting will be called for the second Wednesday after
the certification of election results. This meeting will be devoted to
orientation of new Board members and election of officers.
B. The Outgoing President will conduct the orientation meeting which will include the following:
1. Function of the Neighborhood Council
2. Operating Procedures
a. Distribution to all Board members.
3. Code of Conduct
a. Distribute to all Board members.
b. The Code of Conduct will be signed by all Board
members. The signatures may be on more than one page.
4. A one page handout listing the committees, standing and ad hoc, that are in place and stating the requirement that each Board member shall serve on at least (1) one standing committee.
5. Conduct the election of officers.
6. All committees both standing and ad hoc will be disbanded and
reestablished as a matter of course subject to the provision of Article 7.
a. The newly elected Board may appoint and rename committee members and reestablish previous committees. Appointment of Committee chairs shall be in accordance with Article 7.
Studio City Neighborhood Council
Board Code of Conduct
I, the undersigned Board member of the Studio City Neighborhood Council, agree to this Code of Conduct in order to ensure that our Neighborhood Council’s business is conducted in a respectful and courteous manner in a way that will generate respect and credibility for our Neighborhood Council.
1. I will conduct myself in a professional and civil manner at all times as a representative of the Studio City Neighborhood Council.
2. I will treat each member of the board and members of the public with respect at all times.
3. Under no circumstances will I engage in or threaten to engage in any verbal or physical attack on any other individual.
4. I will communicate my ideas and points of view clearly, and allow others to do the same without interruption.
5. I will not use language that is abusive, threatening, obscene, or slanderous, including using profanities, insults, or other disparaging remarks or gestures.
6. I will learn the applicable laws that govern Neighborhood Councils, including bylaws, standing rules, the Brown Act, ethics rules, city ordinances, and the City Charter, and will not knowingly violate any of the above.
7. I will abide by the Neighborhood Council’s meeting procedures or rules in order to create a safe and effective environment for conducting business.
8. I will seek to present information truthfully, and will not knowingly misrepresent, mischaracterize, or misquote information received from others.
9. I will not place personal interests before my community’s interests. I will publicly disclose the differences and recuse myself from voting on such matters.
10. Just as we honor and respect these rules of conduct and each other we must honor and respect our leadership of the meeting.
______________________
Signature of Board Member
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